ai agents for dental clinics

Your front desk runs on hold music and callback lists

Recall calls that go to voicemail. Insurance verification that eats every morning. A 9 a.m. cancellation that leaves a chair empty at 2. We install AI agents that handle recall, schedule fill, verification prep, and treatment plan follow-up, so your team can give their full attention to the patient standing at the desk.

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the manual reality

The work that happens between patients

Monday morning, someone prints the recall report from Dentrix, Eaglesoft, or Open Dental and starts dialing from the top. Most calls go to voicemail. Then a hygiene patient cancels, and the quick-fill scramble begins — sticky notes, a half-remembered ASAP list, three calls that don't pick up.

Meanwhile the verification work stacks up: tomorrow's patients need eligibility checked, benefits broken down, frequency limits confirmed, and at least two payers will only answer by phone. And the unscheduled treatment report (the crowns and quadrants of perio that got a "let me think about it") grows another page, because nobody has an hour to work it.

None of this needs a person on a phone. It needs a system that works the whole list, every day, and hands your team only the conversations that need a human.

Recall reports worked from the top until the front desk phone rings
Benefits breakdowns assembled patient by patient from payer portals and hold queues
A quick-fill list that lives on sticky notes and in one coordinator's memory
An unscheduled treatment report that grows every week nobody has time to call it

where agents earn their keep

What we install inside dental clinics

Every one of these runs alongside the tools you already use — your practice management system, your texting line, your email. Patients never have to learn anything new.

recall

Hygiene recall that never stops working the list

An agent scans the schedule for patients due or overdue for their cleaning, reaches out by text and email in your practice's voice, offers real open slots, and confirms bookings back into the system. Patients lapsed 18 months or more get their own reactivation sequence. Anyone who replies with a question gets routed to a person.

schedule fill

Cancellations backfilled while the chair is still warm

When an appointment breaks, the agent works the ASAP list immediately — matching patients to the right provider and appointment length, texting the offer, and booking the first yes. Your coordinator finds out the slot was filled, not that it opened.

insurance verification

Tomorrow's breakdowns done before the morning huddle

Each afternoon, the agent pulls the next day's schedule and preps the verification packet: eligibility checked through payer portals, remaining annual maximum, deductible status, frequency limits on prophys and bitewings, waiting periods, downgrade clauses. The payers that still demand a phone call get flagged, so a human only makes the calls that truly require one.

treatment follow-up

Unscheduled treatment, followed up in sequence

The crown that walked out with "I'll think about it" gets a follow-up cadence instead of a spot on a forgotten report: a check-in, drafted answers to the common cost and timing questions, and a reminder before the patient's benefits reset at year-end. Real objections go to your treatment coordinator, not a script.

intake

New patients arrive with the paperwork already done

The moment a new patient books, the agent sends intake and health history forms, chases them before the visit, requests records from the previous office, and captures insurance details early enough to verify before day one. First appointments start in the chair, not on a clipboard.

reviews

Review requests sent, replies drafted, problems flagged

After completed visits, the agent sends review requests on a schedule you set. New reviews get a reply drafted in your voice for approval, and the unhappy one gets surfaced to your practice manager the same day — a phone call beats a public back-and-forth.

how it works

Installed around your schedule, not on top of it

A dental office cannot stop seeing patients to adopt software. The build happens in the background, one workflow at a time, with your team approving everything until they trust it.

01
Audit
We sit with your office manager and front desk and map where the hours actually go: how long the recall list is, how many mornings verification eats, how big the unscheduled treatment report has gotten. You get a ranked list of what to automate first, whether you hire us or not.
02
Install
We build the first agent on one workflow, usually recall outreach or verification prep, and wire it into your practice management system, your texting line, and your email. It starts narrow, with a human approving every message before it goes out.
03
Run
We operate and tune the agents as your schedule and payer mix shift. As an agent proves itself, with confirmations landing on the books and breakdowns ready at the huddle, its scope widens and approval loosens at the pace your team chooses.

Straight answers

Patient records are protected health information. What actually happens to our data?+

It stays in systems you control. The agents work inside your practice management system, your texting line, and your email — we don't copy charts into some third-party database. Where an AI model processes patient information, it runs on business-tier APIs whose contracts prohibit training on your data, and we sign the paperwork your compliance requires, including a business associate agreement where one applies. Every action an agent takes is logged and reviewable. We'll be honest: no system that touches PHI is zero-risk, including the one you run today. During the audit we put the exact data path in writing before anything touches a chart.

Will patients know they're texting a machine?+

Messages come from your practice's number, in your tone, on a cadence you set — the way your best coordinator would follow up if she had unlimited hours. Anything beyond scheduling gets escalated to a person: a clinical question, a billing dispute, a patient who sounds upset. You choose which messages need human approval before sending. Most practices start with everything reviewed and loosen from there.

We're on Dentrix / Eaglesoft / Open Dental / Curve. Will this work with our system?+

It depends on the system, and we'd rather tell you that than pretend otherwise. Some practice management systems have real APIs; others only allow scheduled exports or work through the same screens your team uses, which limits what an agent can do in real time. Part of the free audit is confirming exactly what your PMS supports and what the integration will look like — before you've paid us anything.

What does it cost?+

Engagements start at $5,000 per month, which covers building the agents and running them — monitoring, fixes, and tuning included, since an unmaintained agent quietly breaks the first time a payer changes its portal. The math is yours to run: count the hours your front desk spends each week on the recall list, on hold with payers, and rebuilding the schedule after cancellations, then add the production value of the chairs that sat empty. The AI opportunity audit is free and shows you exactly what an agent would take over before you commit. If $5,000 a month doesn't fit your practice yet, our free resources are the honest place to start.

Keep going

Scheduling automation

How agents book, confirm, and backfill appointments without phone tag.

Lead follow-up

The follow-up cadence that recall and unscheduled treatment both run on.

Review management

Requests sent after visits, replies drafted for approval, problems flagged fast.

Custom AI agents

What we build, how agents earn wider scope, and where humans stay in the loop.

Find out where your front desk's hours are going

The free AI opportunity audit maps your recall list, your verification mornings, and your cancellation scrambles — and shows you which pieces an agent should own first. Same team. Double the output.

Book your free audit

We take on companies ready to invest $5,000+/month. Not there yet? Our free resources are genuinely free.