ai agents for recruiting & staffing agencies

Your recruiters' hours go to screening and scheduling, not placing

The job order that lands at 4pm Friday goes to whichever agency submits qualified candidates first. Yours often can't, because your recruiters are buried in application stacks, six-email scheduling threads, and client updates assembled by hand. We install AI agents that clear that work. Your recruiters keep the calls, the relationships, and the close.

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the manual reality

The work between the job order and the placement

Walk through what one req actually costs before anyone gets placed. The job order comes in and gets posted. Within two days there are a few hundred applications on Indeed, most of them nowhere near the spec, and someone has to read enough of them to be sure. Then the sourcing pass on LinkedIn, the outreach messages, the follow-ups nobody remembers to send. Then the scheduling thread: candidate free Tuesday, hiring manager free Thursday, candidate takes another offer Wednesday.

Meanwhile the ATS you pay real money for goes stale, because notes get written at 9pm or not at all. The Friday client update gets rebuilt by hand from memory and inbox archaeology. And the compliance packet for the contractor starting Monday (right-to-work docs, background check, certifications) gets chased the Friday before.

None of that is recruiting. It's the clerical shell around recruiting, and it's exactly the work software should own.

Application stacks in the hundreds for every posted req, most nowhere near the spec
Interview scheduling threads that run six emails deep before a time sticks
ATS records updated late or never, so the database you pay for quietly rots
Client updates and start-date compliance packets assembled by hand, every week

agentclaw · workflow run

$ claw run invoice-intake

→ 47 documents queued

→ extracted · matched · posted

✓ done in 3m 12s · 0 exceptions escalated

where agents earn their keep

What we install inside recruiting and staffing agencies

Every one of these runs inside the tools you already use — your ATS, your inboxes, your calendars. Candidates and clients see your agency, not a bot.

resume screening

Every applicant read before the morning huddle

When applications land against a req, an agent reads each one against the actual job order (required certs, real experience, location, rate expectations), not keyword bingo. It ranks the stack inside your ATS with a two-line reason per candidate and flags the must-calls. Your recruiter opens a shortlist, not an unread stack in the hundreds.

database search

Your ATS already has the candidate

A new job order triggers a search of your own database first: the silver medalists from similar reqs, the contractors rolling off assignments in the next 30 days, the candidate you placed two years ago whose contract just ended. The agent surfaces them with history attached and drafts the re-engagement message. Most agencies pay job boards to find people already sitting in their own system.

candidate outreach

Sequences that stop when a human should start

Outreach goes out from your recruiter's own inbox, written against the candidate's actual background, with follow-ups on a set cadence. The moment someone replies with interest, the sequence stops, the recruiter gets pinged with full context, and the ATS record updates itself. Not-interested and unsubscribe get honored the first time.

scheduling

Interview ping-pong, ended

The agent holds the hiring manager's availability, offers the candidate real slots, books the interview, sends prep details, and handles the inevitable reschedule without a recruiter touching it. A confirmation nudge goes out the morning of, and a feedback request goes to the client the hour after — while the interview is still fresh enough to get an answer.

client reporting

The Friday update, drafted from your ATS

For every open req, the agent pulls submittals, pipeline stage, interviews completed, and feedback received straight from the ATS and drafts the weekly client update in your format. Your account manager reviews and sends instead of reconstructing the week from their inbox.

compliance

Placement paperwork that tracks itself

For every placement, the agent tracks the packet: right-to-work documents, background check status, references, licenses and certifications with their expiry dates. It chases the missing items, escalates anything that threatens a start date, and flags the credential that expires mid-assignment before your client's auditor finds it.

how it works

Installed desk by desk, without stopping the desk

Your recruiters are working live reqs. We build around that, one workflow at a time, so nothing gets dropped while the system goes in.

01
Audit
We sit with your recruiters and map where the hours actually go: which reqs generate the biggest application stacks, where placements stall, which clients eat the most reporting time, where compliance scrambles happen. You get a ranked list of what to automate first, whether you hire us or not.
02
Install
We build the first agent on one workflow, usually screening on your highest-volume desk, and wire it into your ATS, whether that's Bullhorn, Loxo, JobDiva, or something else, plus your email and calendars. It starts narrow, with a recruiter approving everything it produces.
03
Run
We operate and tune the agents as your job orders shift. When the screening agent proves itself on one desk, it takes the next one. Outreach, scheduling, and reporting come online in sequence, each with a human in the loop until it has earned looser reins.

Straight answers

Candidate data and client terms are confidential. Where does it all go?+

It stays in systems you control. The agents work inside your ATS, your email, and your calendars — we don't copy resumes, salary expectations, or client fee agreements into some third-party database. Where an AI model reads a document, it runs on business-tier APIs whose contracts prohibit training on your data, and every action an agent takes is logged and reviewable. We'll be honest: no system handling candidate data is zero-risk, including the one you run today. During the audit we walk through the exact data path, in writing, before anything touches a live record.

Doesn't AI screening create bias or legal exposure?+

It can, if it's built carelessly — and some jurisdictions now regulate automated hiring decisions, so this question deserves a straight answer. Our screening agents rank and summarize against the stated job requirements; they do not reject anyone. A recruiter makes every advance-or-pass decision, and each score carries written reasons, which gives you a better audit trail than a tired human skimming resumes at 9pm. What no tool does is remove your obligations as a recruiter. We design for that reality instead of pretending it away, and we'll show you exactly what the agent scores on before it runs.

Our ATS already has AI features. Why would we need you?+

If the built-in features cover you, use them — genuinely. Where they fall short is the seams: ATS matching doesn't chase a compliance packet, coordinate a three-way interview, or draft your Friday client update, because those workflows cross your ATS, your inbox, your calendar, and your client's. That cross-system work is what we build. In the free audit we'll tell you which of your gaps your existing tools already handle, because installing an agent to duplicate a feature you've paid for helps nobody.

What does it cost?+

Engagements start at $5,000 per month, which covers building the agents and running them — monitoring, fixes, and tuning included, because an unmaintained agent quietly breaks the first time a job board changes its export format. The math is yours to run: count the hours each recruiter spends per week on screening, scheduling, and reporting, and weigh that against what a faster submittal is worth on a contingent req. The AI opportunity audit is free and tells you exactly what an agent would take over before you commit to anything. If $5,000 a month doesn't fit your agency yet, our free resources are the honest place to start.

Keep going

Recruiting screening automation

How agents read, score, and rank application stacks against the actual job order.

Scheduling automation

Interview coordination without the six-email thread or the no-show surprise.

Report generation

Client updates drafted from your ATS data instead of rebuilt from memory.

Custom AI agents

What we build, how agents earn wider scope, and where humans stay in the loop.

Find out where your desks lose their hours

The free AI opportunity audit maps your screening stacks, scheduling threads, and reporting grind — and shows you which pieces an agent should own first. Same team. Double the output.

Book your free audit

We take on companies ready to invest $5,000+/month. Not there yet? Our free resources are genuinely free.